EndNote: Writing & citing

• In Word Click on EndNote X9 tab and click on Insert Citation on the EndNote toolbar
• Select the Insert Citation from drop down menu. A search box will appear. Type in the Authors’ name or a keyword for the reference you wish to use and click Search.
• The results from your Library will be displayed.
• Highlight the reference you want and select Insert (use the Ctrl key to select more than one reference)

In Word, on the EndNote tab, click the style drop down menu and select the required style from the list.

Remove a citation

• Highlight the citation you want to remove
• Click on Edit & Manage Citation(s) on the Endnote tab
• The Edit citation window will appear on the screen.
• Check that the correct citation is highlighted in the window
• Click on the Edit Library Reference drop-down menu
• Choose Remove Citation and click OK

• Select the citation you wish to edit then click on Edit Citation button from the EndNote toolbar.
• A window will appear that shows your citation, make sure it is highlighted. On the drop down menu next to Format select the option you want.

• Select the citation you wish to edit then click on Edit Citation button from the EndNote toolbar.
• In the prefix, suffix field type the “see also”, “see figure” or “see table. In the pages field type the pagination

If you want to modify a reference that is already in your Word document you need to make the changes in your EndNote library first, then go to your Word document and use the Update Citations and Bibliography function:

• Make changes in your EndNote library
• Select the Update Citations and Bibliography button from EndNote toolbar
• You citations and references will be updated

• In your EndNote library select all the references you wish to include in your Bibliography.
• Choose the style that you want your references to appear in from the Style drop down menu
• Go to Edit > Copy Formatted
• Open a blank document in Word OR a new slide in Powerpoint
• Go to Edit > Paste

To change your Bibliography layout (font, font size & spacing):

• On the Endnote tab click on Bibliography Preferences (small square button on right hand side on the Bibliography section)
• Click Layout
• Change the required settings and click OK.

In some disciplines, researchers use abbreviated forms of journal titles in their publications. EndNote handles this problem by allowing you to import term lists that store both the full titles of journals and the corresponding abbreviations.

EndNote provides lists for several disciplines, including Bioscience, Economics, Humanities, Law & Medicine in the Terms Lists folder of the EndNote Program folder on the C: drive. For more current journal terms lists go to the UQ website and save the lists to your computer or USB.

Import a term list into Endnote

1. Go to Tools > Open Term Lists > Journals Term List
2. Click on the Lists tab and make sure the Journals list is selected
3. Click on Delete List... to remove the existing list (recommended)
4. Click on Create List, call the list Journals and tick the Journal List box
5. Click on Import List and choose the appropriate subject list
   
   • Can’t see the lists? Lists are usually stored here: C:\\Programs Files \ Endnote \ Terms Lists
   • Alternatively UQ have produced several more current journal term lists for download (works for Mac and PC)
6. Repeat step 5 for as many subject lists as required
7. Your list will be imported. Click on the Terms tab to view the lists

Use journal terms list abbreviations with your Endnote Output Style: